Privacy:
Ourswaps.com is dedicated to protecting your privacy when gathering and handling your personal information.
Collecting Your Information
Ourswaps only gathers the personal information necessary for us to fulfil our functions and activities. We do this to:
In most cases, the types of personal information that we collect includes your name, email address, mailing address, telephone number, facsimile number, age and gender.
If it is logical and feasible to do so, Ourswaps will gather personal information from you directly. We may collect personal information when you register with our site and when you put forward queries and fill out other forms on our website. If we gather personal information from someone else about you, we will take reasonable steps to make certain that you are aware that you are allowed to get access to that information, the reason for its collection and the organisations to which that information may be revealed.
Cookies
A cookie is a small text file made by a web server and stored on your computer, allowing a distinctive identification to be given to your computer. Cookies allow our systems to track your clicks as you browse through our site and allow you to move between pages on our site. We do not use cookies to recover or save personal information about you from your computer. Most Internet browsers are already pre-set to accept cookies. If you wish not to receive cookies, you can change your Internet browser to immobilize or to warn you when cookies are being used. By disabling cookies, it is possible that you won’t be able to log into the Website or take part in some of our online features. Ourswaps, or our service provider, may save your visit to our Web site and log information from your browser including:
This is done for fraud prevention purposes, for statistical reasons, to allow us to evaluate your Web site usage and to improve our online service. A law enforcement agency may also implement a warrant to examine service logs. Also, when you use our search facility, we gather information about the information for which you search. Ourswaps uses that information to assess our service and decide whether we are supplying the services and products you desire. Failure to give us information we request, may result in your being unable to access or use our services and the facilities of our website.
Ourswaps only collects personal information by lawful and fair means and not in any irrationally intrusive way.
How We Use and Disclose Your Information
All the information we use or disclose is in compliance with the Privacy Act 1988 (the “Act”).
We will use and disclose your personal information for business purposes, including those purposes outlined under the heading “Collection of Personal Information” above, or other purposes related to that purpose such as marketing and where you consent to such disclosure. Personal information that you present to us to the extent authorised by you or as reasonably needed in relation to the operation of our business and in compliance with applicable laws.
Personal information such as your name, email address, mailing address, phone number or account will be disclosed where you have given consent to its disclosure or where we are required by law to disclose that information or on our good faith belief that such action is necessary. Reasons for this would be:
By subscribing, you consent to that disclosure.
For example, we may reveal your personal information to third party organisations such as contractors who help us with the operation of our business to allow those contractors to perform functions on our behalf, to print suppliers, event managers, persons with whom we enter into arrangements or agreements and persons with whom you enter into arrangements or agreements by means of the facilities and services we provide, our Web site host and mailing houses. Also, we may disclose your personal information to businesses that offer benefits and services to persons with whom we do business to allow those persons to efficiently carry out those services and provide those benefits. Where information is disclosed to such third parties we will seek to forbid the third party from using your personal information except for the specific purpose for which we supply it.
Receiving Email and Opt-out Options
The Ourswaps web site gives users the opportunity to opt-out of receiving certain communications from us.
Users may indicate their preferences by means of our User Preferences facility on the Website.
We also may use postal communication information a user has given us to supply periodic mailings with information on events, products and services. If a user does not want to receive such mailing, a user may indicate its preferences by means of our User Preferences facility on the Website.
When we receive a request from a user with respect to privacy options, we will use our practical efforts to delete the related personal information from our records. However, we cannot guarantee that the information has been deleted as there is a chance that a remaining copy of the information will be kept on a back-up system.
Anonymity
Whenever it is lawful and practicable to do so, Ourswaps will give you the option of not identifying yourself when dealing with us. For example, you may respond to surveys or direct marketing activities or give us feedback in an online form without identifying yourself. However, we need your personal information to allow you and others to get the benefit of, and take part in the services and facilities we provide, to confirm your identity and to provide your details to a User that accepts any offer you make.
After providing details to Ourswaps, you cease to be anonymous.
Security of your Personal Information
At Ourswaps, we take logical steps to ensure your personal information is protected from loss and misuse and from unauthorised access, modification or disclosure by a range of security measures.
Authorised employees are the only people permitted to access your personal information. Every employee must obey our Privacy Policy and those who violate it may be subject to disciplinary action.
We will take reasonable steps to apply and uphold security precautions and work hard to prevent unauthorised access to, disclosure or use of information given over the Internet. Nevertheless, since no data transmission over the Internet is entirely safe, Ourswaps is unable to guarantee that unauthorised access to submitted information will not happen, either during transmission of that information or after we receive it.
At Ourswaps, we take reasonable steps to destroy or permanently de-identify any personal information we no longer need.
Passwords and user names allow Ourswaps to identify you as a registered user and keep your personal information secure. Each user is responsible for keeping their user name and password a secret. Ourswaps will never disclose your password details via telephone.
Links to other Websites
Ourswaps.com may include links to the websites of other organisations and companies. We are not responsible for the practices, privacy policies or content of such websites.
Data Quality and Access and Modification of your Personal Information
Users who want to access personal information about themselves held by Ourswaps can use the ‘Contact Us’ page on our website. To ensure that Ourswaps can identify you, you must ensure that you have logged-in to our system before using our ‘Contact Us’ page. Please briefly indicate the information that you need and the reason why you need access to our record of your personal information. In order for us to proceed with your request, we may need more identification of yourself. We will provide you with access to the personal information kept upon getting a request from you except where we decline access to that information in agreement with the Act. If your request is denied for access to personal information, we will provide you with the reasons for that dissent. We may ask for an amount from you to cover our reasonable costs of giving you access to that personal information.
Ourswaps takes reasonable steps to ensure that the personal information we collect, use or disclose is accurate, complete and up-to-date. To help us do this, please make sure you only ever give us correct information and tell us if your details change. To do this, you must visit the ‘Modify Details’ page on our website (www.Ourswaps.com). If you suggest that we change your personal information and we disagree with you about whether the information is complete, accurate and up-to-date, you may ask that we give a statement with the record of information as to your opposing view. We will, however, take reasonable steps to obey that request. If we decline to correct personal information we will provide you with reasons for such refusals. You recognize that certain information may be kept in a form which does not readily sanction location and modification.
Transferring Personal Information Abroad
Ourswaps will only transfer your personal information abroad to allow you and others to get the benefit of, and take part in the services and facilities we supply or if we reasonably believe that the recipient of the information is subject to law, contract or binding scheme which effectively upholds principles for fair handling of the information that are substantially similar to the National Privacy Principles. Users who subscribe in turn give consent to any such transfer.
Changes to Privacy Policy
The Privacy Policy and information practices at Ourswaps are observed and, if necessary, are changed from time to time. If we make any amendments to our Privacy Policy, we will inform you by posting an updated version on our website.
Complaint Process and How to Contact Us
Ourswaps is dedicated to dealing confidentially and efficiently with any complaint you make about your privacy in relation to the way we gather, disclose, use, hold or handle your personal information. If you are concerned that your privacy may have been compromised or that this Privacy Policy may have been violated or if you have any queries relating to the manner in which your personal information is collected, disclosed or used, please follow the instructions on the ‘Contact Us’ page on our website.
